> ## Documentation Index
> Fetch the complete documentation index at: https://help.worklayer.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage company and employee documents

> Organise shared and employee documents with categories, check who can see them, and understand what archiving a category changes.

**Documents** holds files shared through company categories and files attached to employee profiles. Category visibility determines the general audience, so review **Who can see** before adding sensitive content.

## Set up categories

An administrator opens **Settings > Documents** and reviews the document categories. Choose **Add category** or open a category to edit its name and **Who can see** setting. The setting also applies to documents in employee profiles. Documents sent to someone for signature or acknowledgment remain visible to that recipient.

## Add the right kind of file

For a shared file, use **Documents** and **Add shared document**, then choose the category and review its audience. For a person's file, open **People > employee profile > Documents** and use **Add document** or **Upload file**. Check the selected category and employee before saving. The employee profile also lets authorised viewers see document status and download files.

## Archive carefully

Archiving a category stops offering it for new documents and removes its shared documents. Files already in employee profiles keep the archived category and its **Who can see** setting. Review what is shared in the category before archiving it.

If a document should be filled from employee data and sent for a response, use a [document template](https://help.worklayer.ai/help/documents/templates.md) instead of uploading the same manual file repeatedly.

## Next steps

[Create a template](https://help.worklayer.ai/help/documents/templates.md) · [Employee profiles](https://help.worklayer.ai/help/people/profiles.md)


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